How to require a book
To simplify the procedures for the access to bibliographic material and to give information in real time to the users about the status of their demands, the National Central Library of Rome has adopted the system Ermes.
With Ermes, through the personal card, direct requests for reading, loan and reproduction can be made, using one of the several computers available.
The procedures are easy to follow:
• Access to Ermes.
From the starting desktop, Ermes functions are accessible by clicking “Join”
• Research on Catalogues
To make a request it is necessary to identify the work in the catalogues of the Library. For works published from 1990 and all periodicals, the research is performed on the online catalogue (OPAC).
For works published before 1990 is recommended to search also on the card catalogue.
• Research on OPAC of NCLR
To find a work on the OPAC is necessary to fill one or more fields of research (Author, Title, Subject, etc.).. Top on the right there is a Help button.
The research starts clicking on the “Run” button.
• Filling the form
When the user finds the desired work, it is necessary to access to the “Disponibilità” page by clicking on the appropriate button.
From the “Disponibilità” page the request form can be filled in.
• Research on the card catalogue
The card catalogues are located in the central area of the Gallery.
• Fill in the form
After the access to the Ermes System from one of the computers in the Library, choose “Fill in the form” from the main menu and then it’s necessary to click on the “Manual fill in” button in way to insert one or more data (Author, Title, Location, Volume-Part vintage-Year).
• User identification
To require a book, it has to be done via card user identification into one of the terminals.
• Choose the type of request
The type of request has to be indicated (read, loan, reproduction) by clicking on the relevant entry in the list.
In case of manual compilation of the form for a loan, it’s necessary to make sure that the work identified is owned at least in two copies, stored in warehouses and not in the reading rooms.
• Choosing the Consultation Room
It is necessary to indicate the room where to pick up and see the work requested, clicking on the list of available rooms and confirming the choice
• Booking a seat in the Consultation Room
A seat could be chosen clicking on the map of the room and confirming the choice with the Confirm button.
• Request confirmation
To submit the request, it has to be clicked the request Confirmation button.
Following requests will be put on a waiting list by the Ermes system and will be automatically sent when the previous work is returned, in the foreseen hours.
• List of made requests
Once made, the request will be included in a list of all the requests made during the day.
Each request has revealed the state of processing.
At the end of the day, the other requests in the waiting list will be deleted.
• Reproduction of books and microfilms
To require a reproduction it’s necessary printing a form from Ermes terminals, authorized for this function.
When the material appears in loading on the requests page, the form has to be printed (for photocopying, for photographic reproductions and microfilm) clicking on the “Print” icon.
The forms for photocopying should be authorized by the Room Librarian and presented with the material to be reproduced at the Reproductions counter.
The forms for the analog and digital photographic reproductions, and those for microfilms reproduction, must be presented to the distribution counter for estimated of expenditure.
• Seats signal in the Room
The tables of the consultation rooms are equipped with light LEDs.
LED green: free seat
LED red: the seat is occupied or reserved
LED flashing green: a book has come to the counter
LED red flashing: a call is negative (for details see the page requests made to the User Terminal).
The place is automatically released 45 minutes after the user has left the Library, where there are no active requests in loading.
Session Expired
To conclude the session is crucial to end by clicking the Finish button session.
The terminal could now be used by other users.
• Warnings
The proper functioning of the Ermes system is based on knowledge of the main procedures
and on the cooperation of the public.
To do this, please notice that:
- Access to the Library and to all the services takes place exclusively through the card that must be kept always on oneself;
- It is always important to close the session before leaving the terminal, in way to safeguard personal data;
- Before leaving the Library, received material must return to the counters. The missing return brings to the exclusion from several services;
- The Consultation Room should be chosen on the basis of the work requested;
- When the choice of the room is confirmed , it is not possible to change the consultation room;
- Oneself seat may be changed only after having withdrew all the works required;
- It is allowed the books out of the consulting room for the reproductions;
- Some kind of works must be obligatorily consulted in certain rooms: Manuscripts, Special Collections, Science, and Falqui Emeroteca;
- requests are accepted only within the hours of distribution;
- requests that have been submitted, have priority over any claims in "waiting list" of the same work
